Online Application Form

Residential Application Form

Thank you for expressing your interest in applying for a tenancy with Neill Estate Agents.

To facilitate the application process, kindly submit all required documentation electronically. Please ensure that all items are included in your submission, as incomplete applications will not be processed. Your cooperation is greatly appreciated.

Applicant Details


I/We would like to apply for the tenancy of

Guarantor Details

Works Requested prior to Occupation

What do you need to provide?

  1. Photographic Identification
    Please submit a clear copy of photographic identification for all applicants, such as a Passport or Driving Licence.
  2. Credit Score (Not required if you are a non-UK resident)
    Include a copy of each applicant's credit score from Clear Score or Experian.
  3. Bank Statements
    Provide the last three months' bank statements displaying all transactions and balances.
  4. Application Form
    Complete this application form
  5. Guarantor's Information
    If applicable, include photographic identification for the guarantor and their credit score from Clear Score or a bank reference.
  6. Terms and Conditions
    Agree to our terms and conditions outlinedat the base of this application form.

By submitting your application form, you confirm that you have read and accepted our terms and conditions. If you have a guarantor, they must be a resident of Northern Ireland.

For joint tenancies, we require the above documents for both parties.

Any requests for property improvements or alterations before occupation should be specified in the previous section of this form.

Should you have any questions or require assistance throughout this process, please don't hesitate to contact us at the following numbers:

We appreciate your cooperation and look forward to assisting you in the rental process.
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Should your application be successful, we will require you and your guarantor to sign a Tenancy Agreement.

All successful applicants will be required to provide at least one month's rent, plus a deposit equivalent to one month's rent at the commencement of the tenancy. Please note electronic transfer is our preferred method of payment. We can, at our discretion, accept a Bankers Draft or debit card payment for the initial amount of deposit and rent for the first month only. Cash is usually not acceptable and will incur a handling fee of a minimum of £10.00. All rents should be paid by Direct Debit or Standing Order (this is dependant on who manages the property) thereafter in advance on the 1st banking day of the month.

Letting Agents are required by law to register all tenant deposits with Tenancy Deposit Scheme (TDS) Northern Ireland. All deposits taken for private tenancies will be subject to Tenancy Protection Regulations. This not-for-profit scheme has been introduced to safeguard your deposit in the event of a dispute arising at the termination of your tenancy.

Please take time to carefully read the Tenancy Agreement before signing. This legally binding document outlines your responsibility as a tenant to both Neill Estate Agents LLP and the landlord.

We would draw your attention to the following points:

  1. You will always be required to give one month's written notice prior to vacating a property at the end of the initial lease term. Verbal notice is not acceptable, and it is your responsibility to ensure we receive the notice, and you retain proof of delivery. Ideally, someone in our office should sign a copy for you to retain.
  2. We will not accept termination notices if you are attempting to end your tenancy before the end date specified on your lease.
  3. At the end of your tenancy, please ensure to contact Royal Mail to have your post re-directed. Neill Estate Agents LLP are not responsible for any post delivered to the property you have vacated; we do not accept or hold post for former tenants, nor do we call to the property to collect post for former tenants.
  4. Take time to check your Condition Report. This document is used to protect your deposit and a copy will be given to you at the start of your tenancy.
  5. Rates are payable on all tenancies. Sometimes these are included in the rental amount but usually they are stated separately in addition to the rent. This is specified on your Tenancy Agreement, and you should check it before signing. If not included in your rent, there will be a small increment on the rates annually in line with the rates assessment issued for each property.
  6. All rents are payable by Direct Debit or Standing Order. Rent should be paid no later than the 7th of each month; late payment will incur a fee of £25.00.
  7. All repairs should be referred to Neill Estate Agents LLP or your Landlord. You may arrange repairs or engage a contractor in emergency situations only; emergency is defined as a situation which presents imminent or significant danger to you or the property.

Before enjoying your new property:

  • Contact the electricity supplier to transfer the electric supply into your name or register for a Pay as You Go card (this may take a few working days). If the supplier is unknown contact NIE.
  • If the property has a gas supply, contact the supplier to transfer the gas supply into your name or register for a Pay as You Go card. If the supplier is unknown contact Phoenix.
  • Check the level of oil in your tank and order oil if required to avoid air locks. If air locks occur as a result of insufficient oil in your tank this will be the responsibility of the tenant.
  • Contact BT or other service provider for a phone connection if required.